To view the shared group calendar, members will need to select the group calendar in the Calendar tab.Īfter the shared group calendar has been created, you can edit the group at any time. As a member, they can add and view events in the shared group calendar. In this view, the user calendar has been hidden so the details of the group calendar are easier to see.Īs members are added to the shared calendar, they will receive an email notification. Create events in the new group calendar like you would any other calendar.Check the box next to the new group calendar to view the calendar.Ĭalendar with the user calendar and the newly created group calendar viewable.NOTE: Initially, shared group calendars are not selected to display. To access the new group calendar, click on the calendar tab at the bottom of the left panel.
The new group calendar listed under Groups after Outlook restarted. Outlook will automatically restart and once it reopens the new group is listed under "Groups".Adding them later by editing the group proved to be more reliable in our experience. NOTE: Sometimes this process does not add the members to the group. Once all members have been added, click the "OK" button.The group creation box with additional members added.
How to Create & Manage a Shared Calendar with O365Īnyone in an organization can create a shared group calendar. Lastly, creating and using shared calendars in Microsoft Office 365 can be done in a few minutes and they are easy to maintain. Shared calendars save time by consolidating information, as well as communicating schedule and event details with your business, specific departments or individuals more efficiently.